The average business is faced with a 15 percent turnover rate, which means that 15 percent of staff leave the company and are replaced by new employees each year. In certain industries, like hospitality, this rate can jump as high as 35 percent or more. When you're busy hiring and training new staff, it can be difficult to keep track of who has keys to your business. That means that disgruntled former employees might still have access to the front door, offices or even rooms where cash and merchandise are kept. If you've been lax about key control in the past, taking the time to implement an effective control system can have a significant impact on the security of your business, and on your peace of mind. Try these four tips to get you started on a secure path.
Start Fresh With Patented Key Blanks
Stamping "Do Not Duplicate" on a key is completely useless, and has no effect on whether someone can copy the keys to your business. To maximize security, replace all locks with units equipped with patented key blanks. By law, these keys cannot be duplicated, which means you as the business owner have all control over how many copies are out there. Sure, this requires a small investment upfront, but goes a long way towards getting your business back on safe and secure ground.
Design a Master Key System
A master key is one that is pinned to unlock multiple doors. For example, you can have individual keys that unlock only specific private offices in your business, but a master key that works in every office door lock. Working with a locksmith to design an effective master key system means that you can unlock every door in your business without carrying a bunch of keys, but your employees will only be able to unlock the doors you want to give them access to. It also means that if an employee fails to return the key to his office, you only have to rekey one lock instead of worrying about every lock in the building.
Practice Tight Key Control
Instead of tossing a set of keys to your new employee when he starts his first shift, come up with a written agreement that he must sign before you hand him the keys. The agreement should acknowledge which keys he is receiving, and should state that the employee will return the keys when he leaves the company. It should also state that the employee agrees not to duplicate or share the keys with others. Consider adding a financial penalty for keys that are lost or not returned upon request.
Consider Access Control Systems
Access control systems are locks that operate without the use of keys. Some use a pin number, while others use card readers, scanners or biometric data like fingerprints. These locks are a convenient option for high turnover businesses because they don't require you to hand out or keep track of keys. Instead, you use software to program new users or remove old ones. Others are simpler, and can be changed manually, such as combination-style locks that use a short pin number. As long as you program the locks promptly when a change is required, security is not compromised by lost keys, or by employees who fail to return their keys when they leave the company.
For more information, contact Security Locksmiths or a similar company.Share